The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, November 07, 2024 at 1:30 P.m. - 2:30 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

Closed session commences at 11:30 a.m. in the 2nd Floor Board Room for the consideration of:

• security of property of the municipality
• personal matters about identifiable individuals
• a proposed acquisition or disposition of land
• potential litigation affecting the municipality

Councillor L. Wismer-Van Meer will read the resolutions.

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

October 17, 2024 - Regular Council Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

9.

Consideration of Planning Reports

10.

Consideration of Correspondence

10.a

Councillor C. Lauder has requested the following correspondence be added to the agenda: Fair Share Funding 

10.b

Ontario’s Child Welfare Services Sector need for Child Welfare Services Funding

11.

Presentations from Staff and Approved Agents

11.a

Anand Dasia - North Woodstock Recreation Facility Study

This refers to Department Reports item 14.d.2

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.b

Engineering

14.b.1

2024 Tour of Lights

Recommendation:
That Woodstock City Council direct Staff to take the necessary steps to continue the Tour of Lights program with all ticket sale proceeds going to the United Way and donation proceeds to go to the Salvation Army.

14.c

Cultural Services

14.c.1

Art Acquisition Reserve Fund

Recommendation:
That Woodstock City Council grants the Woodstock Art Gallery’s request to draw out $2,250 from the Art Gallery’s Art Acquisition reserve fund (account # 0180-52004-0525) to purchase the art works as identified in the report for the Gallery’s permanent collection.

14.c.2

Presentation of Exhibition John Hartman: Many Lives Mark this Place at the Embassy of Canada, Washington, D.C.

Recommendation:
That Woodstock City Council receive the report regarding the presentation of the exhibition John Hartman: Many Lives Mark this Place at the Embassy of Canada, Washington, D.C., as information.

14.d

Parks and Recreation

14.d.1

Pavilion Donation

Recommendation:
That Woodstock City Council approves the allocation of a James Leslie and Family donation of $500,000 to build two Park Pavilions, one on the Northshore and one on the Southshore of Pittock Park.

14.d.2

Recreation Facility Study

Recommendation:
That Woodstock City Council directs staff to obtain public feedback on the North Woodstock Recreation Facility.   

14.e

Economic Development

14.f

Clerks

14.f.1

2025 Regular Council Meeting Schedule

Recommendation:
That the Woodstock City Council meeting dates for the months of July, August and December 2025 and January 2026 be scheduled for 7:00 p.m. on the following dates:
• Thursday, July 10, 2025
• Thursday, August 14, 2025
• Thursday, December 11, 2025 and,
• Thursday, January 15, 2026.

14.g

Chief Administrative Officer

14.h

Human Resources

14.i

Fire Services

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

16.

Notice of Motion

17.

New Business

17.a

Councillor D. Tait put forth the following motion:

"That Woodstock City Council provide a $500 Grant to the Woodstock Baptist Cemetery, funded from the Community and Social Well-Being Reserve Fund, in order to provide support to clean up an encampment on the cemetery property."

18.

Draft By-laws

18.a

9717-24 - A by-law to amend the City of Woodstock Municipal Code Chapter 745 – Maintenance – Occupancy Standards.

18.b

9718-24 - A by-law to provide for the dedication and naming ofparts of highways in the City of Woodstock.

18.c

9719-24 - A by-law to amendBy-law Number 4975-74, a by-law to provide for the naming of certain highways withinthe City of Woodstock.

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment