The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, September 05, 2024 at 1:30 P.m. - 3:30 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

There is no closed session.

Councillor K. Leatherbarrow will be reading the resolutions

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

August 15, 2024 - Regular Council Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

8.a

Kristen Ralph, Executive Director - Big Brothers Big Sisters of Oxford County - Raising Awareness

Delegation requesting 10 minutes.

9.

Consideration of Planning Reports

10.

Consideration of Correspondence

10.a

Carlos Gregorio - Woodstock Curling Centre - Request for Lawn Signs

10.b

Councillor C. Lauder has requested the following correspondence be added to the agenda - The Canada Community-Building Fund

11.

Staff Presentations

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.b

Engineering

14.b.1

Transit Route Revision - Route #4 Northwest

Recommendation:
That Woodstock City Council approve the change to Woodstock Transit Route #4 Northwest effective Tuesday, October 15th, 2024.

14.b.2

Replacement of Municipal Code Chapter 0232 - Fowl

Recommendation:
That Woodstock City Council refer the report regarding ‘Replacement of Municipal Code Chapter 0232 – Fowl’ to the by-law section of the agenda;

And further that City Council authorizes staff to make the necessary application to the Ministry of the Attorney General to seek approval for the proposed short form wording and set fines changes associated with Municipal Code Chapter 0232 – Livestock.

14.b.3

CN Rail Pedestrian Bridge

Recommendation:
That Woodstock City Council authorize the Mayor to submit a letter on behalf of Woodstock City Council urging CN Rail to take immediate action to replace the Finkle Street Pedestrian Bridge crossing.

14.c

Cultural Services

14.d

Parks and Recreation

14.d.1

Funding for Encampment Clean-Up

Recommendation:
That Woodstock City Council provides no further funding and directs staff to pause encampment clean-up until 2025 budget consideration.

OR

That Woodstock City Council provide an additional $100,000 to be financed from the Hydro Reserve Fund for Parks Cleanup – Purchased Services Account 0701-83125-0393.

14.e

Economic Development

14.f

Clerks

14.f.1

Alternative Forms of Voting Methods for the 2026 Municipal and School Board Election

Recommendation:
That Woodstock City Council support Option 1 as the vote casting method for the 2026 Municipal and School Board Election;

And further that the by-law authorizing the use of optical scanning vote tabulators for the 2026 Municipal and School Board Election be prepared.

OR

That Woodstock City Council support Option ___ as the vote casting method for the 2026 Municipal and School Board Election;

And further that Staff be directed to prepare a report outlining the proposed election details and budget.

14.g

Chief Administrative Officer

14.h

Human Resources

14.i

Fire Services

14.i.1

Fire Department Minimum Staffing Increase

Recommendation:
That Woodstock City Council approve the increase of minimum staffing within the Woodstock Fire Department Suppression Division from nine (9) to ten (10) effective September 9, 2024.

14.j

Public Works

14.j.1

Public Works Addition & Renovation – Tender Award

Recommendation:
That Woodstock City Council authorizes a $525,000 increase to be funded by the Reserve for Capital Projects for the Public Works Addition and Renovations;

And further that City Council award the tender for the Public Works Addition and Renovations to Reid & Deleye Contractors Ltd. in the amount of $2,171,038.00, inclusive of HST.

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

16.

Notice of Motion

17.

New Business

18.

Draft By-laws

18.a

9706-24 - A by-law to provide for the sale of certain lands owned by The Corporation of the City of Woodstock to 2499364 Ontario Inc.

18.b

9707-24 - A by-law to repeal and replace the City of Woodstock Municipal Code Chapter 0232- Fowl – Pigeons.

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment