The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, October 03, 2024 at 1:30 P.m. - 3:30 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

---

1.

Closed Session

There is no closed session.

Councillor M. Schadenberg will read the resolutions.

>Denotes late items

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

September 19, 2024 - Regular Council Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

8.a

Greg Visser & Clarence Woudsma - Updating Pittock Park Disc Golf Course

8.b

Stephen Owen - Parkinson's Society Southwestern Ontario - Raising Awareness 

8.c

Pam Warkentin - 100 Radon Test Kit Challenge- Raising Awareness 

Delegation requesting 10 minutes- attending virtually

8.d

>James Burnett - Vuteq to Purchase a Portion of Keyes Drive Between Longworth Lane and 920 Keyes Drive

This refers to department report item 14.e.1

9.

Consideration of Planning Reports

10.

Consideration of Correspondence

10.a

Alexandra Chin, Business Development Manger - St. John Ambulance Southwestern, Ontario - Request for Permission to Place Mobile Road Signs

11.

Staff Presentations

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.a.1

Authorization of a Tax Arrears Extension Agreement

Recommendation:
That Woodstock City Council authorizes the Director of Administrative Services to sign an Extension Agreement for the property at 1033 Pattullo Avenue, Unit 17, Woodstock, Ontario with Mr. Murray Zehr.

14.b

Engineering

14.b.1

Warwick Flooding EA Amendment

Recommendation: 
That Woodstock City Council accepts the report entitled “Warwick and Norwich Area Flooding Study Municipal Class EA, Schedule B, July 2012” and that the report be posted for a 30-day public comment period.

14.b.2

Municipal Housing Infrastructure Program – Housing Enabling Core Servicing Stream (MHIP-HECS) Application

Recommendation:
That Woodstock City Council direct staff to prepare and submit an application for Pittock Park Road Urbanization to the Municipal Housing Infrastructure Program – Housing Enabling Core Servicing Stream (MHIP-HECS).

14.b.3

Gould Drain and Jackson Drain Court of Revision

Recommendation: 
That Woodstock City Council now rise and go into Committee of the Whole for the purpose of convening the Court of Revision for the Gould Drain and Jackson Drain.

14.c

Cultural Services

14.d

Parks and Recreation

14.d.1

Cowapolooza Budget Pre-approval

Recommendation:
That Woodstock City Council authorize pre-approval in the 2025 Revenue Fund Budget of $155,000 for Cowapolooza.

14.d.2

Innovation Way Trail Naming

Recommendation:
That Woodstock City Council authorize the Mayor and Clerk to enter into a 25-year sponsorship agreement to name the trail at the end of Innovation Way as “Maglin Trail.”

14.d.3

Woodstock Special Events

Recommendation:
That Woodstock City Council approve the recommended changes to the special events beginning in 2025 as outlined in this report.

14.d.4

Community Sport and Recreation Infrastructure Fund Grant Applications

Recommendation:
That Woodstock City Council approve the grant application for Southside Pool changeroom expansion for Stream 1 of the Community Sport and Recreation Infrastructure Fund.

14.e

Economic Development

14.e.1

Proposal for Vuteq to Purchase a Portion of Keyes Drive Between Longworth Lane and 920 Keyes Drive

Recommendation:
That Woodstock City Council receive the report regarding Proposal for Vuteq to Purchase a Portion of Keyes Drive Between Longworth Lane and 920 Keyes Drive as information.

14.e.2

Extension of Build Commitment for Rajesh Arora

Recommendation:
That Woodstock City Council authorize the Mayor and Clerk to amend the performance requirements of the purchase and sale agreement with Rajesh Arora to provide for the extension of the commitment to construct a building to the end of 2025.

14.f

Clerks

14.f.1

Integrity Commissioner and Closed Meeting Investigator Appointment

Recommendation:
That Woodstock City Council terminate the Integrity Commissioner & Closed Meeting Investigation Agreement between the Corporation of the City of Woodstock and Robert J. Swayze;

And further that City Council authorize the Mayor and Clerk to sign an agreement to appoint Aird & Berlis LLP as Woodstock’s Integrity Commissioner and Closed Meeting Investigator for a term ending February 28, 2027.

14.g

Chief Administrative Officer

14.h

Human Resources

14.i

Fire Services

14.i.1

Repeal and Replacement of Municipal Code Chapter 309

Recommendation:
That Woodstock City Council refer the report regarding the Repeal and Replacement of Municipal Code Chapter 309 to the by-law section of the agenda.

14.i.2

> Fire Protection Tanker Operations Service Agreement – Cachet/Karn

Recommendation:
That Woodstock City Council authorize the Mayor and Clerk to sign the Fire Protection Tanker Operations Service Agreement – Cachet/Karn, with the Township of South-West Oxford.

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

15.a

Woodstock Community Grants Advisory Committee

Recommendation:
That in accordance with Community Grants Policy GA003, Woodstock City Council allocates the following grants for the year 2024:

Organization	Amount Awarded
13th Woodstock Scouts	$ 3,000.00
Muslim Association of Woodstock	$3,000.00
Operation Sharing	$10,000.00
Oxford Community Foundation	$4,000.00
Oxford County Community Health Centre	$3,000.00
Oxford Winds Community Concert Band	$2,000.00
Why Not Us	$3,000.00
Woodstock Curling Centre	$4,500.00
Woodstock Dragon Boat Club	$2,100.00
Woodstock Legion Athletic Club	$2,600.00
Woodstock Minor Football Association	$3,000.00

And further that Woodstock City Council authorizes the remaining account balance from account 0204-83747-0000 be carried over to the 2025 budget year to provide supplemental funding for the 2025 Community Grants Program.

16.

Notice of Motion

17.

New Business

18.

Draft By-laws

18.a

9712-24 - A By-law to repeal and replace Chapter 309 – Emergency Response Plan

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment