The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, May 02, 2024 at 1:30 P.m. - 4:30 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

There is no closed session.

Councillor C. Lauder  will be reading the resolutions

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

April 18, 2024 - Regular Council Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

9.

Consideration of Planning Reports

10.

Consideration of Correspondence

10.a

John Versaevel - Woodstock Lion's Club - Terry Fox Run - In-Kind Donation Request

10.b

Robin Newton-Smith - Woodstock Agricultural Society - Woodstock Fair - In-Kind Donation Request

11.

Staff Presentations

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.a.1

Final Tax Rates

Recommendation:
That Woodstock City Council approve the final tax rates and that the necessary by-law be read.

14.a.2

Woodstock Board of Management Downtown Area – Special Area Charges

Recommendation:
That Woodstock City Council approve the B.I.A. tax rates and that the necessary by-law be read.

14.a.3

Reserve, Reserve Funds, Trust Funds & Reserve for Capital Projects

Recommendation:
That Woodstock Council receive the Statement of Reserve, Reserve Funds, Trust Funds and Reserve for Capital Projects at December 31, 2023 as information;

And further that Woodstock City Council approve the reclassification of the following funds to Reserve Funds:
Art Gallery, Community Complex, Good Beginnings/Gym Club, Lily Telfer and Shanna Larsen.

14.b

Engineering

14.b.1

2024 Roof Replacement Projects

Recommendation:
That Woodstock City Council approval the award of the City Hall Upper roof (11317), 944 James St (11318) and Southside Aquatic Centre (11322) projects to Smith-Peat Roofing and Sheet Metal Ltd. and authorizes an increase of $159,000 for the combined roof replacement projects to be funded as follows: $25,0000 from the Hydro Reserve Fund and $134,000 from the Reserve for Capital Projects, and notice is hereby given that the 2024-2028 Capital Budget is amended accordingly.

14.c

Cultural Services

14.d

Parks and Recreation

14.d.1

Special Events – WEAC Waste Audit Recommendations

Recommendation:
That Woodstock City Council receives this report as information.

14.d.2

Parks Job Title Change – Sport Field and Turf Technician

Recommendation:
That Woodstock City Council approve the conversion of a Park Skilled Labourer position to a Sport Field and Turf Technician position.

14.e

Economic Development

14.f

Clerks

14.g

Chief Administrative Officer

14.h

Human Resources

14.h.1

Ratification of Memorandum of Settlement – CUPE Local 1146 Outside Unit

Recommendation:
That Woodstock City Council approve compensation and benefit adjustments for 2024, 2025, and 2026 consistent with the Memorandum of Settlement negotiated with C.U.P.E. Local 1146, Outside Unit and that the Mayor and Clerk be authorized sign the Collective Agreement.

14.i

Fire Services

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

16.

Notice of Motion

17.

New Business

18.

Draft By-laws

18.a

9680-24 - A by-law to govern and regulate the finances for the City of Woodstock for the fiscal year ending December 31, 2024, to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof for 2024.

18.b

9681-24 - A by-law to approve the estimates for the Board of Management for the Business Improvement Area for the fiscal year ending December 31, 2024

18.c

9682-24- A by-law to amend the City of Woodstock Municipal Code Chapter 134 – Officials -Appointments.

18.d

9683-24 - A by-law to amend the City of Woodstock Municipal Code Chapter 153 – Property Standards Officers Appointments.

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment