The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, February 05, 2026 at 1:30 P.m. - 3:30 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

Closed session commences at 12:30 p.m. in the 2nd Floor Board Room for the consideration of a matter relating to labour relations or employee negotiations, and a personal matter about an identifiable individual.

Councillor K. Leatherbarrow will read the resolutions.

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

January 15, 2026 - Regular Council Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

9.

Consideration of Planning Reports

10.

Consideration of Correspondence

11.

Presentations from Staff and Approved Agents

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.b

Engineering

14.b.1

2025 Annual Building Report

Recommendation:
That Woodstock City Council receive the 2025 Annual Building Report as information.

14.b.2

Chapter 0504 – Parking Payments in Lieu of – 28 Finkle Street

Recommendation:
That Woodstock City Council authorizes the Mayor and City Clerk to sign the required agreements with the registered Owner of the properties to provide the relief of ten (10) parking spaces at 28 Finkle Street.

14.b.3

Nesbitt Crescent and Vanier Avenue Reconstruction Tender Award - Contract No. 11441 & 11445

Recommendation:
That Woodstock City Council award the tender for the reconstruction of Nesbitt Crescent and Vanier Avenue to Viewcon Construction Limited, in the amount of $3,125,611.09 inclusive of HST.

14.b.4

Strategic Asset Management Policy Update

Recommendation:
That Woodstock City Council approves the updates to Council Policy AS011 - Strategic Asset Management Policy;

And further that the updated Strategic Asset Management Policy be shared with the City’s Local Boards.

14.c

Cultural Services

14.d

Parks and Recreation

14.e

Economic Development

14.f

Clerks

14.f.1

Downtown Woodstock BIA Board of Management Composition Changes February 2026

Recommendation:
That Woodstock City Council approve the appointment of Simon Mathias to the Downtown Woodstock BIA Board of Management.

14.f.2

Consolidating Flag Policies GA012 and GA008

Recommendation:
That Woodstock City Council approve Council Policy GA012 - Raising Community Flags and Banners, Distribution of City of Woodstock Flags and Lowering of Flags to Half-Mast as amended;

And further that City Council repeal Council Policy GA008 - Distribution of City of Woodstock Flags;

And further that City Council refer the proposed amendment to Municipal Code Chapter 330 – Fees and Charges to the By-law section of the agenda.

14.g

Chief Administrative Officer

14.h

Human Resources

14.i

Fire Services

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

16.

Notice of Motion

17.

New Business

17.a

Councillor B. Martin put forth the following motion for Council's consideration:

Whereas ongoing illegal dumping within the City of Woodstock has become a growing concern for residents and the municipality;

And whereas community complaints and the cost implications associated with cleanup and enforcement continue to increase;

Therefore be it resolved that staff be directed to prepare a report for Council that examines the issue of illegal dumping within the City of Woodstock, clarifies the City’s jurisdiction and authority in addressing illegal dumping including any legislative limitations, and provides a set of possible recommendations and strategies to proactively address this issue, including but not limited to enforcement options, public education initiatives, and partnerships with relevant agencies, as well as identifying any potential resource implications associated with implementing these recommendations.

18.

Draft By-laws

18.a

9800-26 - A By-law to amend Chapter 330 – Fees and Charges of the Municipal Code to include fees for the sale of City flags.

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment