The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, April 03, 2025 at 1:30 P.m. - 3:30 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

Closed session commences at 12:15 p.m. in the 2nd Floor Board Room for the consideration of:

1. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and,
2. three personal matters about identifiable individuals, including municipal or local board employee

Councillor B. Martin will read the resolutions.

>Denotes late items.

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

March 20, 2025 - Regular Council Minutes

6.

Additions to the Agenda

Item 10.a - David Pember - Petition to Restore Public Access to Lions Pool and Demand Fiscal Transparency in Municipal Subsidy Allocations has been approved for inclusion in the agenda by Mayor Acchione in accordance with section 16.2.14 of Municipal Code Chapter 16 - Procedure. A majority vote by Council under Additions to the Agenda is also required for the matter to be considered.

7.

Presentations

8.

Delegations

9.

Consideration of Planning Reports

10.

Consideration of Correspondence

10.a

>David Pember - Petition to Restore Public Access to Lions Pool and Demand Fiscal Transparency in Municipal Subsidy Allocations

11.

Presentations from Staff and Approved Agents

11.a

John Mascarin, Integrity Commissioner for the City of Woodstock

Integrity Commissioner Report - Municipal Conflict of Interest Act Applications 2024-01, 2024-02 & 2024-03

11.b

Anand Desai - Monteith Brown Planning Consultants - City of Woodstock Parks Plan

This refers to Department Report item 14.d.1

11.c

Andrea Sinclair - MHBC - Civic Square and City Hall Expansion Concepts

11.d

Colleen Collins, Manager Marketing and Communications City of Woodstock - North Woodstock Recreation Facility Survey Results

This refers to Department item 14.g.1.

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.a.1

Court Security & Prisoner Transportation Transfer Payment Agreement

Recommendation:
That Woodstock City Council authorize the Mayor and Clerk to sign the Transfer Payment Agreement with His Majesty the King in right of Ontario, as represented by the Solicitor General, for the Court Security and Prisoner Transportation program and that the necessary by-law be read.

14.a.2

2024 Development Charges Reserve Fund

Recommendation:
That Woodstock City Council receive the 2024 Development Charges Reserve Funds report as information.

14.b

Engineering

14.c

Cultural Services

14.d

Parks and Recreation

14.d.1

City of Woodstock Parks Plan

Recommendation:
That Woodstock City Council receive the City of Woodstock Parks Plan report as information.

14.e

Economic Development

14.e.1

Mutual Release for Gera Group Inc. Land Sale

Recommendation:
That Woodstock City Council authorize the Mayor and Clerk to sign a Mutual Release with Gera Group Inc.;

And further that the necessary bylaw to rescind Bylaw 9676-24 be referred to the by-law section of the agenda.

14.f

Clerks

14.g

Chief Administrative Officer

14.g.1

North Woodstock Recreation Facility Survey Results

Recommendation
That Woodstock City Council receive the results of the public feedback as information.

14.h

Human Resources

14.h.1

Council Policies HS 001 – Health and Safety Policy andHS 002 – Prevention of Workplace Violence and Harassment

Recommendation:
That Woodstock City Council policies HS 001 – Health and Safety Policy and HS 002 – Prevention of Workplace Violence and Harassment be adopted as amended.

14.i

Fire Services

14.i.1

Woodstock Fire Department Annual Report - 2024

Recommendation:
That Woodstock City Council receive the Woodstock Fire Department annual report as information.

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

15.a

>2025 Community Grant Program

Recommendation:
That in accordance with Community Grants Policy GA003, Woodstock City Council allocates the following grants for the 2025 Spring Intake:

Organization	Amount Awarded
13th Woodstock Scouts	$3,000.00
Big Brothers Big Sisters of Oxford County	$5,000.00
Oxford County Branch of Ontario Ancestors	$1,000.00
Oxford County Trails Council	$1,000.00
Oxford Pride Committee	$5,000.00
Parent/Student Council of Friendly City Taekwon-Do	$1,500.00
Rotary Club of Woodstock - Festival of Music	$5,000.00
Special Olympics Ontario - Woodstock	$5,000.00
Theatre Woodstock on behalf of STAGES Youth Theatre	$5,600.00
Woodstock & District Development Services	$5,000.00
Woodstock Dragon Boat Club	$4,000.00
Woodstock Minor Ball Association	$5,000.00
Woodstock Triathlon Club - Kids Du Committee	$1,000.00

 

16.

Notice of Motion

17.

New Business

18.

Draft By-laws

18.a

9746-25 - A by-law to authorize the Mayor and Clerk to sign an Agreement with His Majesty the King in right of Ontario, represented by the Solicitor General for the Province of Ontario, for the Court Security and Prisoner Transportation program.

18.b

9747-25 - A by-law to rescind by-law 9676-24 to provide for the sale of certain lands owned by The Corporation of the City of Woodstock to Gera Group Inc.

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment