The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, August 14, 2025 at 7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

Closed session commences at 6:40 p.m. in the 2nd Floor Board Room for the consideration of:

• personal matters about an identifiable individuals

Councillor D. Tait will read the resolutions.

>Denotes late items.

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

July 10, 2025 - Regular Council Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

8.a

Karen Sutherland - Oxford County Naval Veterans Association- Request to remedy the pond at 959 James St.

8.b

>Tracy Geilen - ZN8-25-07 - Application for Zone Change - Gillett - 264 Russell Street

This refers to Consideration of Planning Reports item 9.b.

8.c

>Mark Burke - ZN8-25-07 - Application for Zone Change - Gillett - 264 Russell Street

This refers to Consideration of Planning Reports item 9.b.

9.

Consideration of Planning Reports

9.a

ZN8-25-05 - Application for Zone Change - 634524 Ontario Inc. - 607 Canterbury Street

Recommendation:
That Woodstock City of Council approve the application for lands described as Lot 4 and Part Lot 5, Block M, Plan 255, in the City of Woodstock, to rezone the subject property from ‘Residential Zone 2 (R2)’ to ‘Special Residential Zone 3 (R3-66)’ to facilitate the construction of a three-unit townhouse development;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.b

ZN8-25-07 - Application for Zone Change - Gillett - 264 Russell Street

Recommendation: 
That Woodstock City Council approve the application for lands described Part Lot 40, Plan 77, in the City of Woodstock, to rezone the subject property from ‘Residential Zone 1(R1)’ to ‘Special Residential Zone 3 (R3-67)’ to facilitate the construction of a three-unit townhouse development;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.c

ZN8-25-08 and B25-34-8 - Applications for Zone Change and Severance - Inayat, Tariq and Tariq - 355 Huron Street

Recommendation:
That Woodstock City Council approve the application for lands described as Part Lot 1C, Plan 216, in the City of Woodstock, to rezone the subject property from ‘Residential Zone 1 (R1)’ to ‘Residential Zone 2 (R2)’ to facilitate the construction of two single detached dwellings (one on each proposed lot);

And further, that Woodstock Council advise the Land Division Committee that the City supports application B25-34-8, submitted by Irtaza Inayat, Namrah Tariq and Saad Tariq, for lands described as Part Lot 1C, Plan 216, in the City of Woodstock, to create one new residential infill lot, subject to conditions 1 through 7 outlined in the report;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

10.

Consideration of Correspondence

10.a

Carlos Gregorio - Woodstock Curling Centre - Request for Lawn Signs

10.b

Grace Ki - Parkinson Society Southwestern Ontario - Request for Mobile Sign

11.

Presentations from Staff and Approved Agents

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration.

14.a

Administrative Services

14.a.1

OILC Financing By-law Approval

Recommendation:
That Woodstock City Council refer the report regarding the OILC Financing By-law Approval to the By-law section of the meeting.

14.b

Engineering

14.b.1

Intermunicipal Transit Study

Recommendation:
That Woodstock City Council approve the award of a study for intermunicipal transit to Dillon Consulting in the amount of $24,890 excluding HST to be financed from the Reserve from Capital Projects.

14.b.2

Encroachment Agreement – 4 and 6 Victoria Street

Recommendation:
That Woodstock City Council approves the encroachment at 4 and 6 Victoria Street and authorizes the Mayor and Clerk to sign the necessary encroachment agreement.

14.b.3

Revision to City Video Surveillance Policy

Recommendation:
That Woodstock City Council approves amendments to Council Policy GA026 – Video Surveillance.

14.c

Cultural Services

14.d

Parks and Recreation

14.d.1

Recreation Program Registration for Non-City Residents

Recommendation:
That Woodstock City Council approves Council Policy PR018 - Recreation Program Registration for Non-City Residents.

14.e

Economic Development

14.e.1

Deeming By-law to De-Register 354 and 358 Thompson Street

Recommendation:
That Woodstock City Council refer the draft Bylaw to the Bylaws section described above, and that the Mayor and Clerk be authorized to sign.

14.f

Clerks

14.f.1

New Service Fee Proposal for Building Department Routine Disclosure Record Requests

Recommendation:
That Woodstock City Council refer the report regarding New Service Fee Proposal for Building Department Routine Disclosure Record Requests to the By-law section of the meeting.

14.f.2

Community Grants Advisory Committee Councillor Appointment

Recommendation:
That Woodstock City Council appoint Councillor ______________ to the Community Grants Advisory Committee for a term from August 14, 2025 to November 14, 2026.

14.g

Chief Administrative Officer

14.g.1

Funding for Student Intern

Recommendation:
That Woodstock City Council approves $9,000 from the Reserve for Salaries and Benefits for a Marketing and Communications Intern position for a 12-week period.

14.h

Human Resources

14.i

Fire Services

14.i.1

Fire Apparatus Pump Replacement

Recommendation:
That Woodstock City Council approves the $76,264.30 cost of the pump replacement for Engine 2, plus applicable taxes, to be funded from the Reserve for Purchase of Fire Equipment.

14.j

Public Works

14.j.1

Award of Proposal – Facility Energy Evaluation and Reduction Strategy

Recommendation:
That Woodstock City Council approve the retention of WalterFedy to undertake a contracted Energy Consumption Savings of the 5 facilities noted;

And further that the project be funded from the Hydro Reserve Fund.

14.j.2

Solid Waste Service Update – Upcoming Curbside Collection Changes

Recommendation:
That Woodstock City Council receive the report regrading Solid Waste Service Update – Upcoming Curbside Collection Changes as information.

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

16.

Notice of Motion

17.

New Business

17.a

Councillor B. Martin put forth the following motion for Council's consideration:

Recommendation:
That Woodstock City Council direct staff to prepare a report on the impacts of becoming a Living Wage employer.

18.

Draft By-laws

18.a

9765-25 - A By-law to provide for the dedication and naming of parts of highways in the City of Woodstock

18.b

9766-25 - A By-law to approve the submission of an application to OILC for the long-term financing of certain capital works of the Corporation of the City of Woodstock

18.c

9767-25 - A By-law to amend City of Woodstock Municipal Code Chapter 330 entitled – FEES – CHARGES

18.d

9768-25 - A By-law to amend Zoning By-Law Number 8626-10 as amended - 607 Canterbury St.

18.e

9769-25 - A By-law to amend Zoning By-Law Number 8626-10 as amended - 264 Russell St.

18.f

9770-25 - A By-law to amend Zoning By-Law Number 8626-10 as amended - 355 Huron St.

18.g

9771-25 - A By-law to authorize the de-register of Blocks 123, and Lots 92 and 93, from the Plan of Subdivision known as Plan 41M-2760

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment