The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, December 12, 2024 at 7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

Closed session commences at 6:30 p.m. in the 2nd Floor Board Room for the consideration of:

1. a personal matter about an identifiable individual; and, 
2. a proposed or pending acquisition or disposition of land by the municipality.

Councillor K. Leatherbarrow will read the resolutions.

>Denotes late items.

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

November 21, 2024 - Regular Council Minutes

5.b

November 26, 2024 - Capital Budget Meeting Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

8.a

Sharon Docherty, Iain Hume, Metaxas Makedos - Woodstock Soccer Club - Cowan Park Turf Field Suggestions

8.b

>Downtown Woodstock BIA- Streetscape Phase 2 - 2025 Capital Budget 

This delegation refers to Department Reports item 14.a.4 - Suggested Motion

9.

Consideration of Planning Reports

9.a

ZN 8-24-25 - Application for Zone Change - Rowell - 225 Norwich Avenue.

Recommendation:
That Woodstock City Council approve the application for lands described as Lot 8, Part Lots 7 & 9, Plan 73, Part 1 of 41R-3284 in the City of Woodstock, to rezone the subject property from ‘Highway Commercial (C4)’ to ‘Special
Highway Commercial (C4-sp’ to include ‘funeral home’ as an additional permitted use;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

10.

Consideration of Correspondence

10.a

Councillor M. Schadenberg has requested the following correspondence be added to the agenda: Support for Ontario Big City Mayors Caucus, Solve the Crisis Campaign

11.

Presentations from Staff and Approved Agents

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.a.1

2025 Interim Tax Levy

Recommendation:
That Woodstock City Council approve the interim tax levy for 2025 and that the necessary by-law be brought forward for three readings.

14.a.2

Temporary Borrowing By-law

Recommendation:
That Woodstock City Council authorizes the temporary borrowing to a maximum of $5,000,000 for the year 2025 and that the necessary by-law be brought forward for three readings.

14.a.3

Items to be carried over year-end

Recommendation:
That Woodstock City Council approve the requests to carry funds over the year end as listed for various capital and revenue fund projects and that these funds be recognized as a prior year commitment or a reserve contribution as appropriate.

14.a.4

Adoption of 2025 Capital Budget and 2026-2029 Capital Forecast

Recommendation: 
Refer to motions.

14.a.5

Housing Needs Assessment

Recommendation:
That Woodstock City Council approve the funding of up to $20,000 for consulting services from the Contingency Reserve to complete the Housing Needs Assessment required as part of the new 10-year CCBF funding agreement;

And further that any unspent funds be carried over to 2025. 

14.b

Engineering

14.b.1

Purchase of a Replacement Transit Bus

Recommendation:
That Woodstock City Council waive the tendering requirements of Municipal Code Chapter 376 – Procurement of Goods and Services and authorize the purchase of one 2025 Nova transit bus in the amount of $639,952 plus HST.

14.c

Cultural Services

14.d

Parks and Recreation

14.d.1

Disc Golf

Recommendation:
That Woodstock City Council receive the report regarding Disc Golf as information.

14.d.2

2025 Annual Bedding Plant Order

Recommendation:
That Woodstock City Council gives notice of a commitment of $53,767.43 including H.S.T. in the 2025 budget for payment for the supply of floral materials from Floral Express Inc.

14.e

Economic Development

14.f

Clerks

14.f.1

Confirming By-law 2024

Recommendation:
That Woodstock City Council refer the Confirming By-law to the by-law section of the meeting.

14.g

Chief Administrative Officer

14.g.1

Strategic Priorities Mid-Term Update

Recommendation:
That Woodstock City Council receive the Strategic Priorities Mid-Term Update report as information.

14.h

Human Resources

14.i

Fire Services

14.j

Public Works

14.j.1

Procurement of Street Sweeper for Public Works

Recommendation:
That Woodstock City Council approve participation in Canoe Procurement Group of Canada for cooperative purchasing of project EQU00043 PW - Replace Street Sweeper $386,478.21 exclusive of taxes, funded from the Equipment Reserve fund.

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

15.a

>Community and Social Well-Being Reserve

Recommendation:
That Woodstock City Council authorizes the remaining account balance from the Community and Social Well-Being Reserve to be carried over to 2025.

16.

Notice of Motion

17.

New Business

18.

Draft By-laws

18.a

9722-24 - A by-law to provide for an Interim Tax Levy

18.b

9723-24- A by-law to authorize the borrowing of $5,000,000

18.c

9724-24- A by-law to amend Zoning By-law Number 8626-10, as amended ZN 8-24-25 -225 Norwich Avenue

18.d

9725-24 - A by-law to adopt and confirm all actions and proceedings of the Council of The Corporation of the City of Woodstock during the period December 15th, 2023, to December 12th, 2024

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment