The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, April 16, 2026 at 7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

There is no closed session.

Councillor C. Lauder will read the resolutions.

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

9.

Consideration of Planning Reports

9.a

ZN 8-26-07 - Application for Zone Change - 747 Pavey Street Inc and Benji Investments Inc - 747 Pavey Street and 97 Fyfe Avenue

Recommendation:
That Woodstock City Council approve the zone change application (File No. ZN 8-26-07) submitted by 747 Pavey Street Inc. and Benji Investment Corporation Inc. for lands legally described as Part of Park Lots 2 and 3, Plan 187, in the City of Woodstock, to rezone the lands to amend the existing ‘Special Residential Zone 3 (R3-63)’ to permit a reduced minimum lot area to facilitate a 52 unit multiple attached dwelling development;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.b

CD 25-03-8 - Application for Draft Plan of Condominium and Exemption from Draft Plan Approval - Bonds Corner Plaza Inc - 85 Bond's Corner Road

Recommendation:
That Woodstock City Council advise Oxford County that the City supports the application for draft approval of a proposed condominium submitted by Bonds Corner Plaza Inc. (File No. CD 25-03-8), prepared by Kim Husted Surveying Ltd., for lands described as Part Lot 13, Concession 1 (Blandford), Parts 1, 2 and 3, Plan 41R-10501 in the City of Woodstock;

And further that the City Council advise Oxford County that the City supports the application for exemption from the draft plan of condominium approval process submitted by Bonds Corner Plaza Inc. (File No. CD 25-03-8), prepared by Kim Husted Surveying Ltd., for lands described as Part Lot 13, Concession 1 (Blandford), Parts 1, 2 and 3, Plan 41R-10501 in the City of Woodstock, as all matters relating to the development have been addressed through the Site Plan Approval process and a registered site plan agreement with the City of Woodstock;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

10.

Consideration of Correspondence

10.a

Councillor M. Schadenberg has requested the following correspondence be added to the agenda:Request to the Province of Ontario to Extend the Deadline for Notices of Intention to Designate Listed Heritage Properties

11.

Presentations from Staff and Approved Agents

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.a.1

2025-26 Dedicated Gas Tax Funding for Public Transportation

Recommendation:
That Woodstock City Council refer the report regarding the 2025-26 Dedicated Gas Tax Funding for Public Transportation Program to the by-law section of the agenda.

14.a.2

2025 Revenue Fund Budget Surplus

Recommendation:
That Woodstock City Council approve the allocation of the 2025 surplus to the Reserve for Capital Projects.

14.a.3

Statement of Revenue and Expenditure and Statement of Capital Expenditures for the period ending March 31, 2026

Recommendation:
That Woodstock City Council receive the Statement of Revenue and Expenditure and the Statement of Capital Expenditures for the period ending March 31, 2026 as information.

14.b

Engineering

14.b.1

Victoria Street South and Peel Street Reconstruction Tender Award - Contract No. 11442, 11443 and 11450

Recommendation:
That Woodstock City Council award the tender for the reconstruction of Victoria Street South and Peel Street to Viewcon Construction Limited, in the amount of $2,204,034.06 inclusive of HST.

14.b.2

Finkle Street Pedestrian Bridge Update

Recommendation:
That Woodstock City Council direct City staff to notify CNR to proceed with the replacement of the Finkle Street Pedestrian Bridge as currently proposed.  

OR

That Woodstock City Council direct City staff to notify CNR to proceed with the removal of the Finkle Street Pedestrian Bridge and terminate the replacement of the structure.

14.c

Cultural Services

14.d

Parks and Recreation

14.e

Economic Development

14.e.1

Update on a Proposed Sale of City-owned Land at 682 Sutherland Drive

Recommendation:
That Woodstock City Council accept the amended offer to purchase 682 Sutherland Drive from the Woodstock Muslim Association, and that the Mayor and Clerk be authorized to sign the necessary agreement;

And further, that Woodstock City Council agree to a lease of the subject property until July 2032 and that the Mayor and Clerk be authorized to sign the necessary agreement.

14.f

Clerks

14.f.1

Supplementary Report Addressing Objection to Notice of Intention to Designate – Hawkins Chapel

Recommendation:
That Woodstock City Council direct staff to proceed with Option 1 – to designate the property despite the objection and refer the draft by-law to the by-law section of the agenda, pursuant to Part IV of the Ontario Heritage Act OR Option 2 – to uphold the objection and withdraw the Notice of Intention to Designate.

14.g

Chief Administrative Officer

14.h

Human Resources

14.i

Fire Services

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

16.

Notice of Motion

16.a

Councillor D. Tait put forth the following Notice of Motion:

WHEREAS the Woodstock Community Grants Committee was established by Council to review applications and make recommendations respecting the allocation of municipal community grant funding; and

 

WHEREAS Council has the authority to establish, amend, or dissolve its committees and to assign committee responsibilities as it deems appropriate; and

 

WHEREAS assigning responsibility for the review and nomination of community grant recipients to the whole of Council would enhance accountability, alignment with Council priorities, and transparency in the community grants process;

 

NOW THEREFORE BE IT RESOLVED THAT the Woodstock Community Grants Committee be dissolved;

 

AND FURTHER that all duties and responsibilities previously assigned to the Woodstock Community Grants Committee, including the review of applications for community grants and the nomination or recommendation of community organizations to receive such grants, be referred to and carried out by the whole of Council;

 

AND FURTHER that this change shall take effect at the commencement of the next term of Council;

 

AND FURTHER that staff be directed to amend or repeal any related by-laws and policies, and to make any administrative changes necessary to give effect to this decision.

17.

New Business

17.a

Councillor L. Wismer-Van Meer put forth the following motion for Council's consideration:

WHEREAS volunteers play a vital role in strengthening the social, cultural, and economic fabric of our community; and

WHEREAS the contributions of volunteers enhance quality of life, support vulnerable populations, and foster a spirit of civic pride and engagement; and

WHEREAS thriving and resilient communities are built on the dedication, compassion, and generosity of individuals who give their time and skills without expectation of compensation; and

WHEREAS it is important for Council to formally recognize and celebrate the outstanding contributions of volunteers whose efforts make a meaningful difference in our community;

NOW THEREFORE BE IT RESOLVED THAT Woodstock City Council establish a Volunteer Recognition Grant Program funded through the existing Community Grants Program, with an annual allocation of up to $5,000; and

BE IT FURTHER RESOLVED THAT the program provide for up to five (5) annual awards of $1,000 each, to be granted in recognition of exceptional volunteer contributions, with funds directed to a local registered charity of each recipient’s choice; and

BE IT FURTHER RESOLVED THAT nominations for the Volunteer Recognition Grant Program be accepted once annually, with submissions reviewed by Council and/or the Community Grants Committee, who will select the recipients based on established criteria; and

BE IT FURTHER RESOLVED THAT staff be directed to develop program guidelines, eligibility criteria, and an application process, and report back to Council as required to implement the program; and

BE IT FURTHER RESOLVED THAT this program serve to highlight the critical role of volunteerism in building a strong, connected, and compassionate community.

18.

Draft By-laws

18.a

9822-26 - A by-law to authorize the Mayor and Clerk to sign the letter of agreement for the transfer of Dedicated Gas Tax Funds for Public Transportation Program.

18.b

9823-26 - A by-law to amend Zoning By-law Number 8626-10, as amended- ZN8-26-07 - 747 Pavey and 97 Fyfe

18.c

9824-26 - A by-law to designate the property known as Hawkins Chapel, British Methodist Episcopal Church (BMEC) and Park Row Community Chapel located at 259 – 261 Park Row

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment