The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, August 10, 2023 at 7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

---

1.

Closed Session

Closed session commences at 6:00 p.m. in the 2nd Floor Board Room for the consideration of:

• A proposed acquisition of land; and
• A proposed disposition of land; and
• Personal matters about identifiable individuals

Councillor M. Schadenberg will be reading the resolutions

> Denotes late items

2.

Disclosure of Conflict of Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

July 13, 2023 - regular council minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

8.a

> Aleem Kanji - Fireworks Ban

8.b

Erica Hogan - Phatboys Fireworks - Fireworks Ban

(As the delegation did not meet the timelines set out in the Procedural By-law, a resolution must be passed by council in accordance with 16.2.7 (j) to allow the addition of a late delegation)

9.

Consideration of Planning Reports

9.a

B23-24-8; A23-03-8 - Application for Consent and Minor Variance - Oxford Builders Inc - 844 Water Street

Recommendation: 
That Woodstock Council advise the Land Division Committee that the City supports Application File A23-03-08, submitted by Oxford Builders Inc., for lands described as Part Lot 4, South Side of Water Street, Plan 36, City of Woodstock, and municipally known as 844 Water Street, as it relates to:

1. Relief from Section 7.2, Table 7.2 – R2 Zone Provisions to reduce the minimum
   required lot frontage of the lot to be retained from 18 m (59 ft) to 14.4 m (47.2 ft);
2. Relief from Section 7.2, Table 7.2 – R2 Zone Provisions to reduce the minimum
   required lot frontage of the lot to be severed from 9 m (29.5 ft) to 8.5 m (27.9 ft); and
3. Relief from Section 7.2, Table 7.2 – R2 Zone Provisions to reduce the required lot
   area for the proposed retained lands from 580 m² (6,243.3 ft²) to 574 m² (6,178.7 ft²).
   The recommended relief meets the four tests of a minor variance as set out in Section 45(1)
   of the Planning Act as follows:

i) The relief is a minor variance from the provisions of the City’s Zoning By-law.
ii) The relief is desirable for the use of the land.
iii) The relief maintains the general intent and purpose of the City’s Zoning By-law.
iv) The relief maintains the intent and purpose of the Official Plan.

And further, that Woodstock Council advise the Land Division Committee that the City supports the proposal to sever the subject lands, subject to the following conditions:

1. The Owner(s) shall enter into a Severance Agreement with the City of Woodstock as set forth in the City of Woodstock By-Law No. 5266-76, and amendments thereto. The Severance Agreement shall be registered on first title by the Owner, to the satisfaction of the City of Woodstock.
2. The Owner shall submit a recent survey to confirm lot sizes and building setbacks, to the satisfaction of the City of Woodstock.
3. The Owner(s) confirm(s) that no underground or overhead services serving the retained lands traverse the severed parcel and visa versa. Where such services exist, the owner shall relocate the services or obtain private easements over the severed and/or retained lands to the satisfaction of the City of Woodstock.
4. The Owner(s) shall agree to remove all structures on the severed and retained lands to the satisfaction of the City of Woodstock Building Department
5. The Owner(s) shall agree, in writing, to satisfy all requirements, financial and otherwise, of the City of Woodstock and the County of Oxford, regarding the installation of services and drainage facilities, if required.
6. The Owner(s) shall obtain a letter provided by the Clerk of the City of Woodstock advising the Secretary-Treasurer of the Land Division Committee that all requirements of the City of Woodstock have been complied with.

9.b

B23-25-8; A23-04-8 - Application for Consent and Minor Variance - David Redford & Justin Byers - 414 Powell Street

Recommendation:
That Woodstock Council advise the Land Division Committee that the City supports the proposal to sever the subject property, subject to the following conditions:

1. The Owner(s) shall enter into a Severance Agreement with the City of Woodstock as set forth in the City of Woodstock By-Law No. 5266-76, and amendments thereto. The Severance Agreement shall be 
   registered on first title by the Owner, to the satisfaction of the City of Woodstock.
2. The Owner shall submit a recent survey to confirm lot sizes and building setbacks, to the satisfaction of the City of Woodstock.
3. The Owner(s) shall remove all accessory structures on the severed parcel to the satisfaction of the City of Woodstock Building Department.
4. The Owner(s) confirm(s) that no underground or overhead services serving the retained lands traverse the severed parcel and visa versa. Where such services exist, the owner shall relocate the services or obtain private easements over the severed and/or retained lands to the satisfaction of the City of Woodstock.
5. The Owner(s) shall agree, in writing, to satisfy all requirements, financial and otherwise, of the City of Woodstock and the County of Oxford, regarding the installation of services and drainage facilities, if required.
6. The Clerk of the City of Woodstock advise the Secretary-Treasurer of the Land Division Committee that all requirements of the City of Woodstock have been complied with.

And further, that Woodstock Council advise the Land Division Committee that the City supports Application File A23-04-8, submitted by David Redford and Justin Byers, for lands described as Part Lot 2, West Side of Powell Street, Plan 48, City of Woodstock, and municipally known as 414 Powell Street, as it relates to:

1. Relief from Section 6.2, Table 6.2 – R1 Zone Provisions to reduce the required lot area from 370 m² (3,982.6f ft²) to 351 m² (3,778.1 ft²) for the proposed severed and retained lands; and
2. Relief from Section 6.2, Table 6.2 – R1 Zone Provisions to reduce the required frontage for the proposed severed and retained lands from 12 m (39.4 ft) to 11.4 m (37.4 ft), to facilitate the severance proposed by Consent Application B23-25-8. The recommended relief meets the four tests of a minor variance as set out in Section 45(1) of the Planning Act as follows:

i) The relief is a minor variance from the provisions of the City’s Zoning By-law.
ii) The relief is desirable for the use of the land.
iii) The relief maintains the general intent and purpose of the City’s Zoning Bylaw.
iv) The relief maintains the intent and purpose of the Official Plan.

9.c

ZN 8-23-08 - Application for Zone Change - The Corporation of the City of Woodstock - 1459 Devonshire Avenue

Recommendation:
That Woodstock City Council approve the application for lands described as Part Lot 14, Concession 2 (Blandford), Part 1 & 2, 41R-8016, in the City of Woodstock, to rezone the subject lands from ‘Prestige Industrial Zone (M1)’ to ‘Special Active Use Open Space Zone (OS2-5)’ to permit a future municipal recreational building on the subject lands;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.d

ZN 8-23-05 - Application for Zone Change - R.W. Bonn Ltd. - 209 and 211 Main Street.

Recommendation: 
That Woodstock City Council not approve the zone change application submitted by RW Bonn Ltd., for the lands described as Lots 13-16, Plan 86 and Part Block 1, Plan 85, in the City of Woodstock, to be rezoned from ‘Transitional Industrial (M4)’ and Special Transitional Industrial (M4-3) to an amended ‘Special Transitional Industrial (M4-3)’ to add professional office uses to the permitted uses.

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.e

32T-00001 - Request for Extension of Draft Approved Plan of Subdivision - Villages of Sally Creek

Recommendation:
That Woodstock City Council advise Oxford County that the City supports a 2-year extension to the draft approval of the Villages of Sally Creek subdivision (32T-00001), for lands described as Part of Lots 3, 4 & 5, Concession 11 (East Zorra) in the City of Woodstock to September 30, 2025.

9.f

Implementation of Provincial Direction regarding Additional Residential Units (ARU)

Recommendation:
That Woodstock City Council direct staff to proceed with amendments to the Official Plan and Zoning By- law related to the implementation of policies and provisions enabling Additional Residential Units in accordance with Provincial direction as set out in the More Homes Built Faster Act and accompanying regulations.

10.

Consideration of Correspondence

10.a

Councillor M. Schadenburg has requested the following correspondence be added to the agenda - Municipality of Grey Highlands - School Bus Arms

10.b

David Simpson, Director of Public Works, County of Oxford - Transportation Master Plan

10.c

David Simpson, Director of Public Works, Oxford County - Water/Wastewater Master Plan

10.d

Lori-Ann Pizzolato, Chair of the Board - Thames Valley District School Board - revised plans of the new north Woodstock School

10.e

Derek McKie, Coordinator of Supported Employment, Joblinks Employment Services - Posting Sign Request

10.f

> Cody Zimmer - Fireworks Ban - Electronic Petition

11.

Staff Presentations

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.a.1

OILC Financing By-law Approval

Recommendation:
That Woodstock City Council refer the report regarding OILC Financing By-law Approval to the By-law section of the meeting. 

14.a.2

Statement of Revenue and Expenditure and Statement of Capital Expenditures for the period ending July 31, 2023

Recommendation:
That Woodstock City Council receive the Statement of Revenue and Expenditure and the Statement of Capital Expenditures for the period ending July 31, 2023 as information.

14.b

Engineering

14.b.1

Transit Service to 1231 Nellis Street

Recommendation:
That Woodstock City Council receive the report regarding Transit Service to 1231 Nellis Street as information.

14.c

Cultural Services

14.d

Parks and Recreation

14.e

Economic Development

14.e.1

Proposed Extension in Timing to Build Commitment for 2427224 Ontario Inc. (Arvind Aggarwal) on 417 Griffin Way

Recommendation:
That the Mayor and Clerk be authorized to sign an amending agreement with 2427224 ONTARIO INC. (Arvind Aggarwal), as described in the report.

14.e.2

Passage of a By-Law to Close an Untraveled Portion of Juliana Drive

Recommendation:
That Woodstock City Council stop up and close a portion of Juliana Drive as described in the report, and that the necessary By-Law be read.

14.e.3

Community Improvement Plan Agreement for 379 Dundas Street, 507 Dundas Street, 521 Dundas Street, and 75 & 85 Brock Street

Recommendation:
That Woodstock City Council approve the Community Improvement Plan application for properties located at 379 Dundas Street, 507 Dundas Street, 521 Dundas Street and 75 & 85 Brock Street, and that the Mayor and Clerk be authorized to sign the necessary agreements;

And further that the approved funds be taken from the downtown reserve for these projects.

14.f

Clerks

14.g

Chief Administrative Officer

14.g.1

Opting Out of Flyer Deliveries

Recommendation:
That Woodstock City Council receive the report regarding Opting Out of Flyer Deliveries as information.

14.h

Human Resources

14.i

Fire Services

14.i.1

Consumer Fireworks Ban By-law

Recommendation:
That Woodstock City Council establishes an implementation date of ______________ for the revised version of Municipal Code Chapter 802 – Consumer Fireworks;

And further that staff be directed to prepare the enabling by-law and draft short form wording and associated set fines for Council approval to proceed with an application for approval by the Ministry of the Attorney General.   

14.j

Public Works

14.j.1

Water and Wastewater Contract Negotiations

Recommendation:
That Woodstock City Council receive the report regarding Water and Wastewater Contract Negotiations as information. 

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

16.

Notice of Motion

17.

New Business

Councillor M. Schadenberg has withdrawn the Notice of Motion presented at the July 13, 2023 Council meeting.

18.

Draft By-laws

18.a

9614-23 - A by-law to repeal and replace the City of Woodstock Municipal Code Chapter 16 – Procedure.

18.b

9615-23 - A by-law to provide for additional financing for the Southgate Centre Expansion and Renovation, 191 Old Wellington Rd South, Woodstock, ON.

18.c

9616-23 - A by-law to provide for the financing of an outdoor pool at Cowan Fields, 1459 Devonshire Ave, Woodstock, ON.

18.d

9617-23 OILC Financing Application 2023

18.e

9618-23 - A by-law to provide for the stopping up and closing of an untravelled portion of Juliana Drive

18.f

9619-23 - A by-law to amend Zoning by-law 8626-10, as amended -ZN 8-23-05 - 209 - 211 Main St

18.g

9620-23 - A by-law to amend Zoning by-law 8626-10, as amended -ZN 8-23-08 - Lansdown Ave

18.h

9621-23 - A by-law to amend Zoning by-law 8626-10, as amended -ZN 8-23-06 - Bysham Park Dr

18.i

9622-23 - A by-law to amend Zoning by-law 8626-10, as amended -ZN 8-23-02 - Sspringbank and Braeside

18.j

9623-23 - A by-law to amend Zoning by-law 8626-10, as amended -ZN 8-22-23 - Park Row and  Raglan

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment