The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, June 06, 2024 at 1:30 P.m. - 3:30 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

---

1.

Closed Session

Closed session commences at 1:00 p.m. in the 2nd Floor Board Room for the consideration of:

• A proposed disposition of land; and
• Matters relating to litigation, including matters before administrative tribunals

Councillor M. Schadenberg  will read the resolutions

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

May 16, 2024 - Regular Council Minutes

6.

Additions to the Agenda

7.

Presentations

7.a

Joint Sister Cities Logo Contest - Mayor Jerry Acchione presentation 

Loretta Walters, Chair of the Sister City Advisory Committee, will present the outcome of the Sister City Logo Competition. Mayor Jerry Acchione will then, on behalf of City Council and the Joint Sister Cities of Sylvania, Ohio and Woodstock, Ontario, make a cheque presentation to Nathan Friend, winner of the Sister City Logo Competition.

8.

Delegations

8.a

Christene Scrimgeour - Scrimgeour and Company - 2023 Draft Financial Statements

9.

Consideration of Planning Reports

10.

Consideration of Correspondence

10.a

Councillor M. Schadenberg has requested the following correspondence be added to the agenda - Public Health Ontario proposes phasing out free water testing for private wells

11.

Staff Presentations

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.a.1

Application for Tax Relief under Sections 357(1) of theMunicipal Act, 2001

Recommendation:
That Woodstock City Council directs the Treasurer to cancel, reduce or refund the taxes levied in 2022, 2023 and 2024 as detailed in the reports.

14.b

Engineering

14.c

Cultural Services

14.d

Parks and Recreation

14.d.1

Updated Land Management Agreement - UTRCA

Recommendation:
That Woodstock City Council authorize the Mayor and Clerk to execute the updated UTRCA Land Management Agreement.

14.d.2

Municipal Alcohol Policy

Recommendation:
That Woodstock City Council approves the revised Council Policy PR010 - Municipal Alcohol Policy.

14.d.3

RFP Community Spray Pad Playground Facility

Recommendation:
That Woodstock City Council approves OpenSpace Solutions Inc. bid of $1,274,858 excluding HST to build a Spray pad, Pavilion and Playground on half of the Upper Complex Field;

14.e

Economic Development

14.e.1

Proposed Extension of Time to Complete Construction for 2684820 Ontario Inc.

Recommendation:
That Woodstock City Council agree to extend the time to complete construction at 99 Housers Lane until December 31, 2024.

14.f

Clerks

14.f.1

Committee Appointments

Recommendation:
That Woodstock City Council approve the appointment of members of the public to committees as outlined in the report. 

14.g

Chief Administrative Officer

14.h

Human Resources

14.i

Fire Services

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

15.a

Township of Norwich - Boundary Adjustment Committee Report

Recommendation:
That Woodstock City Council direct staff to initiate the public consultation process for the proposed boundary adjustment proposal with the Township of Norwich.

16.

Notice of Motion

16.a

Councillor K. Leatherbarrow has put forth the following Notice of Motion:

WHEREAS found in the 2021 Census, the enumerated population of the City of Woodstock was 46,705, which represents an increase of 13.6% from 2016;

AND WHEREAS found in the 2021 Census, 8,230 children aged 0 to 14 were enumerated in the City of Woodstock, representing respectively 17.6% of the total population - in comparison, for Canada, the proportion of children was 16.3% in 2021;

AND WHEREAS Oxford County is the designated childcare service system manager responsible for planning and managing licensed childcare services in our community and is committed to working with community partners to enhance the quality of life for all citizens, even the youngest among us;

AND WHEREAS Oxford County is currently developing the next five-year Childcare and Early Years Plan to cover 2025 through 2029, presenting an opportunity for the City of Woodstock to align with the County on this important service;

AND WHEREAS there can be different funding types to support new childcare centres and municipalities have played a strong role in this by identifying structural space for these centres and studies show that for every dollar invested in Early Years and Childcare Programs the broader economy receives between $1.50 to $6.00;

AND WHEREAS by recognizing childcare as a necessary service in neighbourhoods and defining solutions to reduce barriers to access, municipalities can directly contribute to supporting employment opportunities for families and fostering economic sustainability at the local level;

AND WHEREAS the Public’s Top 2 objective identified in the Strategic Realignment Survey was ‘Effectively Deliver Amenities and Services’;

AND WHERESAS how a child develops during ages 0-5 affects future cognitive, social, emotional, language, and physical development, which in turn influences school readiness and later success in life;

AND WHERESAS early intervention for children with special needs are crucial for their successful transition to the school system and later success in life;

NOW THEREFORE BE IT RESOLVED that Woodstock City Council direct staff to prepare a report for Council by September 2024 outlining ways in which Woodstock can partner with various stakeholders to support and facilitate the creation of additional childcare spaces in the City;

AND FURTHER that this report include options for amending zoning provisions to be more permissive for childcare, and utilizing existing and future municipal property as locations for childcare centres, including requiring all future City built infrastructure to consider a childcare component.

17.

New Business

18.

Draft By-laws

18.a

9688-24 - A By-law to amend Zoning By-law Number 8626-10, as amended - ZN8-24-04 - The Corporation of the City of Woodstock

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment