The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, August 15, 2024 at 7:00 P.m. - 10:00 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

Closed session commences at 6:20 p.m. in the 2nd Floor Board Room for the consideration of:

• Personal matters about identifiable individuals

Councillor C. Lauder will read the resolutions

>Denotes late items

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

July 11, 2024 - Regular Council Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

8.a

Laszlo Alt, Margaret Campbell and Emily Hewitt - City of Woodstock Public Swimming Amenities 

Delegation requesting 10 minutes.

8.b

Curtis MacIntyre, P. Eng. - Gould Drain and Jackson Drain Section 84 of the Drainage Act

Delegation requesting 10 minutes
This delegation refers to Department Reports item 14.b.3

8.c

> Sarah Hodgkinson and Eric Boyar - Downtown Woodstock BIA - Streetscape Redevelopment Timing

This delegation refers to Department Reports item 14.b.2

8.d

>Marnie Kramer - Streetscape Redevelopment Timing

This delegation refers to Department report item 14.b.2

9.

Consideration of Planning Reports

9.a

OP24-07-08 and ZN8-24-07 - Application for Official Plan Amendment and Zone Change - County of Oxford

Recommendation:
That  Woodstock City Council support the application to amend the Official Plan (File No. OP 24-07-8), submitted by Oxford County, for lands legally described as Part Lot 1, w/s Light Street, Plan 10 in the City of Woodstock, to add a site-specific provision to the Central Business District to facilitate the development of an eight-storey 36-unit residential apartment dwelling house without ground floor commercial space on the subject lands;

And further that Woodstock City Council approve in principle the zone change application (File No. ZN 8-24-12) submitted by Oxford County, for lands legally described as Part Lot 1, w/s Light Street, Plan 10 in the City of Woodstock, to rezone the subject lands from from ‘Central Commercial Zone (C5)’ to ‘Special Central Commercial Zone (C5-sp)’ to facilitate the development of an eight-storey 36-unit residential apartment dwelling house without ground floor commercial space on the subject lands;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.b

ZN8-24-11 - Application for Zone Change - Sapson Holdings Woodstock Inc.

Recommendation:
That Woodstock City approve the application for zone change for lands described as Lot 8 and Part Lot 9, Plan 1626, in the City of Woodstock,
to amend the C4-35 Zone to permit a minimum parking standard of 0.72 spaces per guestroom for a hotel and to permit a minimum of 0 parking spaces after a pick-up window for a restaurant;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.c

CD 24-03-8 - Application for Draft Plan of Condominium and Exemption from Draft Plan Approval - Villages of Sally Creek Inc.

Recommendation:
That Woodstock City Council advise County Council that the City supports the application for draft approval of a proposed condominium submitted by the Villages of Sally Creek Inc. (File No. CD 24-02-8), prepared by Kim Husted Surveying Limited, for lands described as Block 9, Plan 41M-394, in the City of Woodstock;

And further that City Council advise County Council that the City supports the application for exemption from the draft plan of condominium approval process submitted by Villages of Sally Creek Inc. (File No. CD 24-03-8) prepared by Kim Husted Surveying Limited, for lands described as Block 9, Plan 41M-394, in the City of Woodstock.

10.

Consideration of Correspondence

10.a

Councillor C. Lauder has requested the following correspondence be added to the agenda - Ontario Regulation 391/21: Blue Box for 'Ineligible' Sources

10.b

Brian Petrie, UTRCA Board Chair - Upper Thames River Conservation Authority - Planning, Development and Permitting Fees Freeze

10.c

Derek McKie,  Coordinator of Supported Employment,  Joblinks Employment Services - Posting Sign Request

11.

Staff Presentations

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.a.1

OILC Financing By-law Approval

Recommendation:
That Woodstock City Council refer the report regarding the OILC Financing By-law Approval to the By-law section of the meeting;

And further that Woodstock City Council approve the use of $400,000 from the Road Reconstruction Reserve to replace $400,000 of debt financing related to 2024 road projects.

14.b

Engineering

14.b.1

Street Naming – Karn & Cachet Subdivisions

Recommendation:
That the new streets be named as per Council’s direction.

14.b.2

Dundas Street Redevelopment Phase 1 Contract No. 11247 Tender Award

Recommendation:
That Woodstock City Council award the tender for the Dundas Street Redevelopment Phase 1 Contract No. 11247 to Viewcon Construction Ltd., in the amount of $2,501,271.92 inclusive of HST;

And further that Woodstock City Council instruct Staff to begin construction in Spring 2025.

14.b.3

Consideration of Engineer’s Report for the Gould Drain and Jackson Drain Section 84 of the Drainage Act

Recommendation:
That  Woodstock City Council adopt the Engineer’s Report prepared by K. Smart Associates Limited for the Gould Drain and the Jackson Drain, dated July 10, 2024;

And further that City Council having adopted the Engineer’s Report, give the attached Provisional Bylaw the first and second reading in accordance with Section 45(1) of the Drainage Act;

And further that City Council directs the Clerk to set the October 3, 2024 regular Council meeting for the Court of Revision and circulate the Provisional By-law and the Notice of the Court of Revision, in accordance with Sections 46(1) and 46(2) of the Drainage Act, to the affected
property owners.

14.b.4

Transportation Master Plan Contract No. 11242 Scope Change

Recommendation:
That Woodstock City Council approve an additional $25,000 for the Transportation Master Plan to be funded from the Development Charge Roads Reserve fund.

14.c

Cultural Services

14.d

Parks and Recreation

14.d.1

South Gate Centre Program Partnership Agreement

Recommendation:
That Woodstock City Council authorizes City Staff to enter into a program partnership agreement with South Gate Centre for the period of September 9, 2024, until June 6, 2025.

14.e

Economic Development

14.f

Clerks

14.g

Chief Administrative Officer

14.g.1

Filling a Vacant Seat on Council - Policy Update

Recommendation:
That Woodstock City Council adopt Council Policy GA027 – Filling a Vacant Seat on Council as amended.

14.g.2

Norwich Boundary Adjustment

Recommendation:
That Woodstock City Council direct staff to proceed with Option ____ for a Boundary Adjustment between the City of Woodstock and the Township of Norwich; 

And further that the necessary by-law be prepared to authorize the Mayor and Clerk to execute a Boundary Adjustment Agreement between the Corporation of the City of Woodstock, the Corporation of the Township of Norwich, and the County of Oxford; 

And further that upon execution of the Agreement and all other necessary documentation by all three municipalities, staff be directed to forward the required information to the Minister of Municipal Affairs and Housing; 

And further that the costs incurred as a result of the boundary adjustment process be funded from account number 0170-51015-0519 – Contingency Reserve. 

14.h

Human Resources

14.h.1

Ratification of Memorandum of Settlement – C.U.P.E. Local 1146 Inside Unit

Recommendation:
That Woodstock City Council approve compensation and benefit adjustments for 2024, 2025 and 2026 consistent with the Memorandum of Settlement negotiated with C.U.P.E. Local 1146, Inside Unit;

And further that the Mayor and Clerk be authorized to sign the 2024-2026 C.U.P.E. Local 1146, Inside Unit Collective Agreement.

14.h.2

Non-Union Employee Compensation Adjustment

Recommendation:
That Woodstock City Council approve compensation and benefit adjustments for non-union employees for 2024, 2025 and 2026 that is consistent with the Memorandum of Settlement negotiated with the C.U.P.E. Local 1146 Bargaining Units.

14.i

Fire Services

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

16.

Notice of Motion

17.

New Business

18.

Draft By-laws

18.a

9702-24 - A by-law to provide for the dedication and naming of parts of highways in the City of Woodstock.

18.b

9703-24 - OILC Debentures Financing Application

18.c

9704-24 - A by-law to amend Zoning By-law Number 8626-10, as amended. ZN8-24-11 - Sapson Holdings Woodstock

18.d

9705-24 - A by-law to adopt the Engineer's Report regarding the abandonment of portions of the Gould Drain and Jackson Drain found in the City of Woodstock. (First and Second Reading only)

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment