The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, April 18, 2024 at 7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

Closed session commences at 6:30 p.m. in the 2nd Floor Board Room for the consideration of:

• Matters related to labour relations

Councillor L. Wismer-Van Meer will be reading the resolutions

>Denotes late items

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

April 4, 2024- Regular Council Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

8.a

Ned Burwell - Stevenson Children's Camp Charity Event

8.b

John Bell, Mike Poole, Paul Leuverink, Tony Leuverink, John Ozolinsjointly - Lakeview Dr. Subdivision

8.c

>Walter Vereecken -ZN 8-23-06 – Application for Zone Change - 360 & 366 Mill Street

This refers to Consideration of Planning Reports item 9.a

8.d

>Kory Graham - ZN 8-23-06 – Application for Zone Change - 360 & 366 Mill Street

This refers to Consideration of Planning Reports item 9.a

8.e

>George Lychwa - ZN 8-23-06 – Application for Zone Change - 360 & 366 Mill Street

This refers to Consideration of Planning Reports item 9.a

8.f

>Dave Hannam, Zelinka Priamo Ltd. - CD 23-02-8 - Application for Draft Plan of Condominium - 655 Northdale Drive

This refers to Consideration of Planning Reports item 9.c

Delegation is attending Virtually

8.g

>Laura Niznik - OP 24-01-8 and ZN 8-24-01 - Applications for Official Plan Amendment and Zone Change - 329 Buller Street

This refers to Consideration of Planning Reports item 9.d

This delegation is requesting 15 minutes.

8.h

>Daryll Rouse - OP 24-01-8 and ZN 8-24-01 - Applications for Official Plan Amendment and Zone Change - 329 Buller Street

This refers to Consideration of Planning Reports item 9.d

9.

Consideration of Planning Reports

9.a

ZN 8-23-06 - Application for Zone Change - Kuldeep Brar and Jagjit Randhawa - 360 and 366 Mill Street, Woodstock

Recommendation:
That Woodstock City Council approve the zone change application submitted by Kuldeep Brar, Jagjit Randhawa and Vansittart Company Inc., whereby the lands described as Part Lot 11 and Part Lot 12, Plan 86, known municipally as 360 and 366 Mill Street, City of Woodstock are to be rezoned from Residential Zone 1 (R1) to Special Residential Zone 3 (R3-sp) to facilitate the development of a 19-unit townhouse development;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.b

ZN8-24-04 - Application for Zone Change - The Corporation of the City of Woodstock

Recommendation: 
That Woodstock City Council approve in principle the proposed Zoning By-law amendment (File No.: ZN 8-24-04) to introduce “housekeeping” amendments to City of Woodstock Zoning By-Law Number 8626-10;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.c

CD 23-02-8 - Application for Draft Plan of Condominium - Reid - 655 Northdale Drive

Recommendation:
It is recommended that Woodstock City Council advise the County of Oxford that the City supports the application by Graham, Brian and Robert Louis Reid, to create a draft plan of condominium (File No.: CD 23-02-8) as applied to lands consisting of Lot 42, Plan 579, City of Woodstock, subject to the following conditions of draft plan approval:

1. This approval applies to the draft plan of condominium, submitted by Graham, Brian and Robert Louis Reid (File CD 23-02-comprising land described as Lot 42, Plan 579, City of Woodstock, showing 9 residential units.
2. The recommendations of the Building Condition Report be implemented to the satisfaction of the City Building Department.
3. That the owner provides a reserve fund study, completed to the satisfaction of the City of Woodstock Building Department.
4. Prior to signing the final plan for registration, the County of Oxford shall be advised by the City of Woodstock that Conditions 2 and 3 have been addressed, to the satisfaction of the City of Woodstock. The clearance letter shall include a brief statement for each condition detailing how each condition has been satisfied.

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.d

OP 24-01-8 and ZN 8-24-01 - Applications for Official Plan Amendment and Zone Change - Rouse - 329 Buller Street

Recommendation:
That Woodstock City Council advise County Council that the City supports the application to amend the Official Plan (File No. OP 24-01-8), submitted by Rouse, Rouse and Rouse, for lands legally described as Plan 250, Lots 5,10-13, 41R1122 Parts 1-4, City of Woodstock, to re-designate the subject lands to Medium Density Residential to facilitate the development of an 8 unit multiple-attached dwelling building on the subject lands;

And further that Woodstock City Council approve in principle the zone change application (File No. ZN 8-24-01) submitted by Rouse, Rouse and Rouse for lands legally described as Plan 250, Lots 5,10-13, 41R1122 Parts 1-4, in the City of Woodstock, to rezone the lands to ‘Special Residential Zone 3 (R3-sp)’ to facilitate an 8 unit multiple-attached dwelling building with reduced lot frontage and reduced westerly side yard width;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.e

ZN8-23-22 - Application for Zone Change - Singh and Singh - 715179 Oxford Road 4

Recommendation:
It recommended that Woodstock City Council approve the application for lands described as Concession 2, Part Lot 13 (Blandford) in the City of Woodstock, to rezone the subject property from ‘Future Development (FD)’ to ‘Special General Industrial Zone - Holding (M3-43H)’ to facilitate the development of the lands for industrial purposes and accessory office space and parking;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.f

ZN 8-24-02 - Application for Zone Change - Thames Developments VI Inc. - 745442 Oxford Road 17

Recommendation:
That Woodstock City Council approve the application for Zone Change for lands described as Part Lot 5, Concession 15 (formerly East Zorra) in the City of Woodstock, to amend the provisions of the ‘Special Residential Zone 3 (R3-51)’ & ‘Special Residential Zone 2 (R2-39)’ zones to reduce the rear yard depth from 7.5 m to 7 m for end unit townhouse dwellings and three single detached dwelling lots within the draft approved Thames Developments Phase 6;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

10.

Consideration of Correspondence

11.

Staff Presentations

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.a.1

Statement of Revenue and Expenditure and Statement of Capital Expenditures for the period ending March 31, 2024

Recommendation:
That Woodstock City Council receive the Statement of Revenue and Expenditure and the Statement of Capital Expenditures for the period ending March 31, 2024 as information.

14.a.2

2023 Revenue Fund Budget Surplus

Recommendation: 
That Woodstock City Council approve the allocation of the 2023 surplus to the Reserve for Capital Projects.

14.a.3

2023 Development Charges Reserve Fund

Recommendation:
That Woodstock City Council receive the 2023 Development Charges Reserve Fund report as information.

14.b

Engineering

14.b.1

2024 Asphalt Resurfacing and Surface Asphalt Tender Award

Recommendation:
That Woodstock City Council award the tender for the 2024 Annual Asphalt Program to Permanent Paving Ltd. in the amount of $2,555,000.00, inclusive of HST.

14.c

Cultural Services

14.d

Parks and Recreation

14.e

Economic Development

14.e.1

Community Improvement Plan Agreement for 58 Wellington Street, 397 Dundas Street, 8 & 10 Brock Street and 563 Dundas Street

Recommendation:
That Woodstock City Council approve the Community Improvement Plan application for properties located at 58 Wellington Street, 397 Dundas Street, 8 & 10 Brock Street and 563 Dundas Street, and that the Mayor and Clerk be authorized to sign the necessary agreements.
And that the approved funds be taken from the downtown reserve for these projects.

14.f

Clerks

14.g

Chief Administrative Officer

14.h

Human Resources

14.i

Fire Services

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

16.

Notice of Motion

17.

New Business

18.

Draft By-laws

18.a

9677-24- A By-Law to amend Zoning By-Law Number 8626-10 as amended - ZN8-23-06 - 360 & 366 Mill St.

18.b

9678-24- A By-law to amend Zoning By-law Number 8626-10, as amended - ZN8-23-22 - 715179 Oxford Rd 4.

18.c

9679-24- A By-law to amend Zoning By-law Number 8626-10, as amended.- ZN8-24-02 - 745442 Oxford Rd 17 

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment