The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, March 06, 2025 at 1:30 P.m. - 3:30 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

Closed session commences at 1:00 p.m. in the 2nd Floor Board Room for the consideration of:

1. a proposed or pending acquisition or disposition of land by the municipality.

Councillor C. Lauder will read the resolutions.

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

February 20, 2025 - Regular Council Minutes

5.b

February 25, 2025 - Special Council Meeting (Revenue Budget) Minutes

5.c

February 26, 2025 - Special Council Meeting (Revenue Budget) Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

9.

Consideration of Planning Reports

10.

Consideration of Correspondence

11.

Presentations from Staff and Approved Agents

11.a

Stephanie Porter, Interim Director/Curator of the Woodstock Art Gallery and Aaron Dawson, Past Chair of the Woodstock Art Gallery Advisory Board - Woodstock Art Gallery 2025 Budget Presentation

11.b

Lindsay Harris, CEO Woodstock Public Library and Mary Anne Silverthorn Woodstock Public Library Board Chair - Woodstock Public Library 2025 Budget Presentation

11.c

Rod Wilkinson, Woodstock Police Services Chief of Police and Ken Whiteford, Police Services Board Chair - Woodstock Police Services 2025 Budget Presentation

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.a.1

Expenses Not Included in 2025 Preliminary Revenue Fund Budget

Recommendation:
That Woodstock City Council approve the report regarding expenses excluded from the 2025 Preliminary Revenue Fund Budget.

14.b

Engineering

14.b.1

Edward Street/Mary Street/Wellington Street North Reconstruction Contract No. 11365/11361/11360 Tender Award

Recommendation:
That Woodstock City Council award the tender for the reconstruction of Edward Street, Mary Street and Wellington Street North to Viewcon Construction Limited, in the amount of $3,230,961.00 inclusive of HST.

14.b.2

Development Charges Interest Policy Update

Recommendation:
That Woodstock City Council approve the Development Charges Interest Policy AS012, as amended.

14.c

Cultural Services

14.d

Parks and Recreation

14.e

Economic Development

14.e.1

Proposed Extension in Timing to Build Commitment for Derek Booy (Griffin Way)

Recommendation:
That Woodstock City Council authorizes the Mayor and Clerk to sign an amending agreement with 2742534 ONTARIO INC. (Derek Booy), regarding construction commitments outlined in the agreement of Purchase and Sale for 2 acres of industrial land located on Griffin Way.

14.f

Clerks

14.f.1

2024 Annual Status Report of the City’s 2023-2027 Accessibility Plan

Recommendation:
That Woodstock City Council approve the 2024 Annual Status Report for the 2023-2027 Accessibility Plan.

14.f.2

Municipal Alcohol Policy

Recommendation:
That Woodstock City Council approves the amendments to Council Policy PR010 - Municipal Alcohol Policy.

14.f.3

Deputy Mayor Position – Legislative Framework

Recommendation:
That Woodstock City Council receives the report on the Deputy Mayor Position – Legislative Framework as information.

OR

That Woodstock City Council, in accordance with Section 217(1) of the Municipal Act, 2001, amends the composition of Woodstock City Council to revise one of the two City-County Councillor positions to establish the Office of Deputy Mayor-County Councillor; and further,

That the position of Deputy Mayor-County Councillor be elected at large during the next regular municipal election, scheduled for October 26, 2026, and each subsequent election thereafter; and further,
That Woodstock City Council directs staff to proceed with preparing a by-law for the next regular City Council meeting to enact the amendment outlined above to the composition of Woodstock City Council.

14.g

Chief Administrative Officer

14.h

Human Resources

14.i

Fire Services

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

16.

Notice of Motion

17.

New Business

18.

Draft By-laws

18.a

9738-25 - A by-law to amend Zoning By-law Number 8626-10, as amended. - ZN8-24-16 and ZN8-24-18 (Cachet and Karn Road)

18.b

9739-25 - A by-law to amend Zoning By-law Number 8626-10, as amended. - ZN 8-24-03 -685761 Highway 2 and 775019 Blandford Road

18.c

9740-25 - A by-law to amend Zoning By-law Number 8626-10, as amended. -ZN 8-23-18 - 685691 Oxford Rd 2

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment