The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, February 15, 2024 at 7:00 P.m. - 9:00 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

Closed session commences at 6:30 p.m. in the 2nd Floor Board Room for the consideration of:

• A proposed acquisition of land by the municipality

Councillor K. Leatherbarrow will be reading the resolutions

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

February 1, 2024 - Regular Council Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

8.a

Alan Taylor, Chair, Woodstock Accessibility Advisory Committee Chair- Streetscape Master Plan & Museum Square 

This delegation has requested 15 minutes

9.

Consideration of Planning Reports

9.a

ZN8-23-21- Application for Zone Change- Woodstock Veterinary Hospital Professional Corporation - 51 Clarke St. S

Recommendation:
That Woodstock City Council approve the application for lands described as Part Lot 6, Plan 495, in the City of Woodstock, to rezone the subject property from ‘General Industrial Zone (M3)’ to ‘Special General Industrial Zone (M3-42)’ to add a veterinary clinic as a permitted use on the subject lands;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.b

CD-23-02-08 - Application for Draft Plan of Condominium - Reid - 655 Northdale Drive

Recommendation:
That Woodstock City Council advise the County of Oxford that the application by Graham, Brian & Robert Louis Reid, to create a draft plan of
condominium (File No.: CD 23-02-8) as applied to lands consisting of Lot 42, Plan 579, City of Woodstock City requests the application be deferred to provide an opportunity to review and revise the building condition assessment report and reserve fund study.  

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.c

CD-23-01-08 - Application for Draft Plan of Condominium and Exemption from Draft Plan Approval- 2749815 Ontario Limited - 34 Bain Street

Recommendation:
That Woodstock City Council advise County Council that the City supports the application for draft approval of a proposed condominium submitted by 2749815 Ontario Limited (File No. CD 23-01-8), prepared by Brooks Lise Surveying Limited, for lands described as Part Lot 12, Plan 227, Part Lot 4, West side of Yeo Street, Plan 10, and Part 1 of 41R-10169, in the City of Woodstock;

And further, that Woodstock City Council advise County Council that the City supports the application for exemption from the draft plan of condominium approval process submitted by 2749815 Ontario Limited (File No. CD 23-01-8), prepared by Brooks Lise Surveying Limited, for lands described as Part Lot 12, Plan 227, Part Lot 4, West side of Yeo Street, Plan 10, and Part 1 of 41R-10169, in the City of Woodstock, as all matters relating to the development have been addressed through the Site Plan Approval process and a registered site plan agreement with the City of Woodstock;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.d

ZN-8-23-17- Application for Zone Change - Hacienda Leasing Inc. - 1268 Dundas St.

Recommendation:
That Woodstock City Council approve the application for Zone Change for lands described as Part Lot 16 and 23, Plan 573, City of Woodstock, to rezone the subject lands from Highway Commercial Zone (C4) and Special Highway Commercial Zone (C4-18) to Special Highway Commercial Zone (C4-56);

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

10.

Consideration of Correspondence

10.a

Councillor M. Schadenberg has requested the following  to be added as correspondence to the agenda:  Amendments to County Forests and County Lands Recreation By-law and Woodlands Conservation By-law

10.b

Councillor C. Lauder has requested the following correspondence be added to the agenda: Association of Municipalities of Ontario (AMO) Policy Update - Social and Economic Prosperity Review

10.c

Councillor C. Lauder has requested the following correspondence be added to the agenda: City of Brantford - Reliable and Accessible Public Rail Transit - CN Rail

10.d

Parkrun Woodstock - Approval to host a weekly 5k run at Roth Park

10.e

Woodstock and District Developmental Services (WDDS) - Request for use of stage for Runway of Stars

11.

Staff Presentations

11.a

David Creery, Chief Administrative Officer and Diane Campbell, Director of Administrative Services - 2024 Revenue Budget Overview

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.b

Engineering

14.b.1

Leinster Street Reconstruction - Contract No. 11308 - Tender Award

Recommendation:
That Woodstock City Council award the tender for the reconstruction of Leinster Street to Viewcon Construction Limited, in the amount of $1,275,799.92 inclusive of HST.

14.b.2

Rathbourne Avenue Reconstruction - Contract No. 11309 - Tender Award

Recommendation:
That Woodstock City Council award the tender for the reconstruction of Rathbourne Avenue to Viewcon Construction Limited, in the amount of $1,803,209.98 inclusive of HST.

14.c

Cultural Services

14.d

Parks and Recreation

14.e

Economic Development

14.f

Clerks

14.f.1

Minor Variance Number - MV-01-24 – 124 Juno Crescent

Recommendation:
That Woodstock City Council supports the Committee of Adjustment decision made on January 15th, 2024, for Minor Variance application MV-01-24– 124 Juno Crescent.

14.f.2

Municipal Insurance Costs Update

Recommendation:
That Woodstock City Council receive the report regarding Municipal Insurance Costs Update as information.

14.g

Chief Administrative Officer

14.h

Human Resources

14.i

Fire Services

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

16.

Notice of Motion

17.

New Business

18.

Draft By-laws

18.a

9664-24- A By-Law to amend Zoning By-Law Number 8626-10 as amended-ZN8-23-21 - 51 Clarke St.

18.b

9665-24- A By-Law to amend Zoning By-Law Number 8626-10 as amended- ZN8-23-17 - 1268 Dundas St.

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment