The Corporation of the City of Woodstock
Council Agenda

Meeting #:

Date:

Thursday, July 11, 2024 at 7:00 P.m. - 8:00 P.m.

Location:

Council Chambers

This meeting will be held in-person  in accordance with section 238 (3.3) of the Municipal Act, 2001 as amended and section 16.6.24 of the City of Woodstock Procedure by-law. The meeting will be livestreamed to the City’s YouTube channel and a recording of this meeting will also be posted on the City website following the meeting.

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1.

Closed Session

Closed session commences at 6:15 p.m. in the 2nd Floor Board Room for the consideration of:

• A proposed acquisition of land;
• A proposed disposition of land; and
• Matters related to labour relations.

Councillor L. Wismer-Van Meer will read the resolutions

>Denotes late items

2.

Disclosure of Pecuniary Interest

3.

Disclosure of New Business

4.

Matters Arising from the Minutes

5.

Minutes

5.a

June 20, 2024 - Regular Council Minutes

6.

Additions to the Agenda

7.

Presentations

8.

Delegations

8.a

John Ysselstein - Maranatha Christian Reformed Church - Driveway Entrance Rate Reduction Request

9.

Consideration of Planning Reports

9.a

OP-24-05-8 and ZN8-24-12 – Applications for Official Plan Amendment and Zone Change- Caressant-Care Nursing and Retirement Homes Limited and James Lavelle - 801 Walter Street.

Recommendation:
That Woodstock City Council advised Oxford County Council that it supports the application to amend the Official Plan (File No. OP 24-05-8), submitted by Caressant-Care Nursing and Retirement Homes Limited and James Lavelle, for lands legally described as Plan 187, Part Lot 1 e/s Fyfe Avenue in the City of Woodstock, to redesignate the subject lands from Community Facilities to Residential and Low Density Residential to facilitate the continued residential use of the subject lands;

And further that Woodstock City Council approve in principle the zone change application (File No. ZN 8-24-12) submitted by Caressant-Care Nursing and Retirement Homes Limited and James Lavelle, for lands legally described as Plan 187, Part Lot 1 e/s Fyfe Avenue in the City of Woodstock, to rezone the subject lands from Special Community Facility (CF-3) to Residential Zone 2 (R2) to recognize the continued residential use of the subject lands;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.b

ZN8-24-14 - Application for Zone Change - City of Woodstock

Recommendation:
That Woodstock City Council approve the application for lands described as Plan 41R-10612, Parts 1 and 2 in the City of Woodstock, to rezone the subject property from ‘Special General Industrial (M3-14) to ‘Special General Industrial (M3-25)’;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

9.c

ZN 8-24-15 - Application for Zone Change - City of Woodstock (ARUs)

Recommendation:
That Woodstock City Council approve the zone change application submitted by the City of Woodstock (ZN 8-24-15), to increase the maximum permitted height for residential accessory buildings and increase the maximum size for Additional Residential Units throughout the City;

And further that any comments received from the public were reviewed and considered before the decision was made in relation to this planning matter.

10.

Consideration of Correspondence

10.a

United Way Oxford - Request for use of Reeves Community Complex-for Stairclimb Event

10.b

2024 Downtown Woodstock Summer StreetFest– Request for Street Closure

11.

Staff Presentations

12.

Mayor’s Reports

13.

Councillor Reports

14.

Department Reports

The following resolutions have been prepared to facilitate Council's perusal of the various matters and are suggested for consideration

14.a

Administrative Services

14.a.1

Statement of Revenue and Expenditure and Statement of CapitalExpenditures for the period ending June 30, 2024

Recommendation:
That Woodstock City Council receive the Statement of Revenue and Expenditure and the Statement of Capital Expenditures for the period ending June 30, 2024 as information.

14.a.2

Canada Community-Building Fund (CCBF)

Recommendation:
That Woodstock City Council authorize the Mayor and Clerk to sign the Municipal Funding Agreement to access the Canada Community-Building Fund and that the necessary by-law be passed.

14.b

Engineering

14.b.1

Southside Pond Clean Out Contract No. 13526 Tender Award

Recommendation:
That Woodstock City Council award the tender for the reconstruction of Southside Pond Clean Out to Greenspace Construction Inc., in the amount of $2,817,181.02 inclusive of HST

14.b.2

Amendments to Traffic By-law #8021-04

Recommendation:
That Woodstock City Council receive the report regarding Amendments to Traffic By-law #8021-04 as information.

14.c

Cultural Services

14.c.1

Municipal Alcohol Policy

Recommendation:
That Woodstock City Council approves the revised Council Policy PR010 - Municipal Alcohol Policy.

14.d

Parks and Recreation

14.d.1

Future Location of Pickleball Courts

Recommendation:
That Woodstock City Council direct staff to research and cost the construction of a multi-court outdoor pickleball facility at Cowan Fields.

14.d.2

Recreation Space Allocation Policy

Recommendation:
That Woodstock City Council approves the revised Council Policy PR014 – Recreation Space Allocation Policy.

14.e

Economic Development

14.e.1

Proposed Transfer of Lands Located on Admiral Street to the County of Oxford

Recommendation:
That Woodstock City Council declare surplus the section of Admiral Street located west of Tecumseh Street;

And further that Council authorize the Mayor and Clerk to sign an Acknowledgement and Direction to transfer the subject lands to the County and that the necessary by-law be read.

14.f

Clerks

14.g

Chief Administrative Officer

14.g.1

>Next Generation 9-1-1 Authority Service Agreement

Recommendation:
That Woodstock City Council authorize the Mayor and Clerk to sign the ‘Next Generation 9-1-1 Authority Service Agreement’ with Bell Canada.

14.h

Human Resources

14.i

Fire Services

14.j

Public Works

14.k

Information Technology

15.

Special Committee and Advisory Task Force Reports

15.a

Naming Rights Agreement – Gallery 4th Floor

Recommendation:
That Woodstock City Council receive the report regarding Naming Rights Agreement – Gallery 4th Floor as information.

15.b

Adult Public Programs Coordinator

Recommendation:
That Woodstock City Council pre-approves the 2025 hiring of an Adult Public Programs Coordinator for the Art Gallery with an estimated 6-month cost of $41,600. 

16.

Notice of Motion

17.

New Business

18.

Draft By-laws

18.a

9693-24 - A by-law to amend the City of Woodstock Municipal Code Chapter 134 – Officials -Appointments.

18.b

9694-24 - A by-law to amend the City of Woodstock Municipal Code Chapter 153 – Property Standards Officers Appointments

18.c

9695-24 - A by-law to amend Traffic By-law 8021-04, as amended

18.d

9696-24 - A by-Law to amend Zoning By-Law Number 8626-10 as amended- ZN8 24-14- City of Woodstock

18.e

9697-24 - A by-law to amend Zoning By-law Number 8626-10, as amended -745188 Oxford Rd 17

18.f

9698-24 - A by-Law to amend Zoning By-Law Number 8626-10 as amended - ZN 8-24-15- City of Woodstock

18.g

9699-24 - A by-law to provide for the transfer of certain lands from the City of Woodstock to the County of Oxford

18.h

9700-24 - A by-law to provide for the temporary closing of certain streets – 2024 Streetfest

18.i

9701-24 - A by-law to authorize the signing of the Canada Community-Building Fund – Municipal Funding Agreement

19.

Questions and Address by Members of Council

This portion of the meeting is not recorded.

20.

Adjournment